Granular permission management across 13 role-based portals
This section governs how user access is controlled, including role definitions, permission matrices, portal access rules, and cross-site access policies.
Components of the Access Control system
Role Definitions
13 pre-built roles with configurable permission sets: Receptionist, Security Desk, HR Administrator, and more.
Permission Matrix
Granular permission control per portal with view, edit, create, delete, and admin rights.
Portal Access Rules
Define which roles can access each of the 13 portals with time-based and location-based restrictions.
Cross-Site Policies
Control multi-location access with site-specific permissions and cross-site delegation rules.
Session Management
Configure session timeouts, concurrent session limits, and device restrictions per role.
Audit & Compliance
Full audit trail of role assignments, permission changes, and access events for compliance reporting.
What Access Control controls
Role Management
Identity- 13 pre-built role templates
- Custom role creation
- Role assignment and revocation
- Role inheritance
- Temporary role delegation
Permission Control
Authorization- Portal-level access (13 portals)
- Granular permissions per portal
- View, edit, create, delete rights
- Admin-level override permissions
- Time-based access windows
Access Policies
Security- Location-based access restrictions
- Cross-site access delegation
- Session timeout configuration
- Concurrent session limits
- Device fingerprinting
Detail view of Access Control interfaces
Role Definition Panel
Create and manage roles with configurable permission sets. Each role can be assigned to multiple users and inherits permissions from parent roles. Custom roles can be created beyond the 13 pre-built templates.
Role configurationPermission Matrix
A grid view showing all permissions across all portals. Each cell represents a specific permission for a specific role. Permissions are toggled on/off with immediate effect. Changes are logged in the audit trail.
Permission matrix docs
Portal Access Rules
Define which roles can access each portal. Set time-based access windows (e.g., Security Desk access only during business hours) and location-based restrictions (e.g., site-specific admin access).
Access rules setupCross-Site Policies
For multi-location deployments, configure cross-site access policies. Allow or restrict users from accessing other sites, set delegation rules for site managers, and define emergency access overrides.
Cross-site policiesSession Management
Configure session behavior per role: timeout duration, maximum concurrent sessions, allowed device types, and IP restrictions. Sessions can be terminated remotely by admins.
Session configurationAccess Audit Log
View complete history of role assignments, permission changes, and access events. Each entry shows timestamp, performing admin, affected user, and change details. Essential for compliance audits.
Audit log referenceAccess Control permission scope
| Role / Portal | View roles | Create roles | Edit roles | Delete roles | Assign roles | Modify permissions | View access logs | Configure session policies |
|---|---|---|---|---|---|---|---|---|
| Receptionist | ||||||||
| Operations Manager | ||||||||
| HR Administrator | ||||||||
| IT Administrator | ||||||||
| Super Admin |
Setting up Access Control
- 1
Review pre-built roles
The system includes 13 pre-built roles: Receptionist, Security Desk, Host, HR Administrator, Operations Manager, Finance Manager, Events Manager, IT Administrator, Compliance Officer, Site Manager, Emergency Coordinator, Auditor, and Super Admin.
- 2
Create custom roles (optional)
If the pre-built roles don't fit your organisation's structure, create custom roles. Define the role name, description, and base permissions. Custom roles can inherit from existing roles for faster setup.
- 3
Configure permission matrix
Use the permission matrix to fine-tune access. Each role can have different permissions across each of the 13 portals. Permissions include view, edit, create, delete, and admin rights.
- 4
Assign roles to users
Navigate to the Users section and assign roles to individual users. A user can have multiple roles. Role assignments take effect immediately on the next login.
- 5
Configure session policies
Set session timeout duration, concurrent session limits, and device restrictions per role. Stricter policies can be applied to sensitive roles like IT Administrator and Super Admin.
- 6
Set up cross-site policies (multi-location)
If your organisation has multiple locations, configure cross-site access policies. Define which roles can access other sites and set delegation rules for site managers.
Identity and access management connections
Okta
SSO integration with Okta for centralized identity management and role sync.
Azure AD
Microsoft Azure Active Directory integration for enterprise SSO and group-based role assignment.
Google Workspace
Google Workspace SSO with group sync for role-based access control.
LDAP
LDAP/Active Directory integration for on-premise identity management.
SAML 2.0
Generic SAML 2.0 integration for any SSO provider.
SCIM
System for Cross-domain Identity Management for automated user provisioning.
REST API
Programmatic role and permission management via authenticated REST API (v2).
Access Control system constraints
Roles & Permissions
- Pre-built roles
- 13 roles
- Custom roles
- Unlimited
- Permissions per portal
- 5-10 permissions
- Total portals
- 13 portals
- Role inheritance
- Supported (up to 3 levels)
Session Management
- Session timeout
- Configurable (15 min - 24 hrs)
- Concurrent sessions
- Configurable (1-10 per user)
- Device restrictions
- Per-role configurable
- IP restrictions
- CIDR block support
- Remote termination
- Admin capability
Multi-Site
- Cross-site access
- Configurable per role
- Site-specific roles
- Supported
- Emergency override
- Super Admin capability
- Delegation rules
- Configurable
- Site isolation
- Optional
Frequently Asked
Questions
Couldn't find what you were looking for?
KaarobaarMeet.ai is a full-stack digital ecosystem OS designed for modern Indian business infrastructure. It powers every touchpoint of visitor check-in, multi-room event scheduling, and enterprise facility operations — replacing physical logbooks with self-service kiosks, encrypted QR passes, instant WhatsApp host alerts, and real-time operations dashboards.
The platform includes 24 modular micro-apps covering Visitor Management, Event Automation, Smart Parking, Smart Badges & Wristbands, Member Directories, Startup Trackers, and Live Command Centers — all accessible under a unified tenant and single sign-on.
Yes. KaarobaarMeet.ai provides an enterprise multi-tenant hierarchy with 13 role-based portals. Corporate headquarters get unified analytics across all cities and branches, while individual security gates, reception desks, and event coordinators operate dedicated local interfaces.
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Review the Access Control configuration guide
Download the access control implementation guide or connect with a solutions architect to scope your identity and access management requirements.
