Every visitor. Every workflow. One connected flow.
Automate your entire visitor journey from invite QR codes and document e-signatures to instant digital passes and host notifications.
How the Kaarobaar Workflow Engine Works
Entry & Pre-Registration
Invited visitors receive personalized QR passes. Walk-ins register smoothly via touchless mobile QR or kiosk tablets.
Instant Photo & NDA
Live camera verification, contactless digital signature, and site health & safety compliance rules.
Host Dispatch Notifications
Automated real-time SMS, email, and WhatsApp arrival notifications triggered in milliseconds.
Digital & Physical Passes
Dynamic scannable QR passes and on-screen badges with access tokens that expire precisely at check-out time.
Live Command Monitoring
Live facility occupancy board, overstay alerts, security watchlists, and emergency evacuation rollcalls.
Exit & Compliance Logs
One-tap QR checkout with permanent timestamped audit logs exportable for compliance reviews.
Keep hosts informed the moment guests arrive
No more front desk phone calls or lost visitors. The moment a visitor checks in at the kiosk, their host gets an instant notification on WhatsApp, SMS, or email with visitor photo and destination details.
- Instant multi-channel notifications (WhatsApp, SMS, Email)
- Direct one-tap reply to approve visitor entry or provide instructions
- Configurable backup host and assistant routing for VIP guests
Real-time visibility across all gates and lobbies
Seamlessly monitor building capacity, active visitor rosters, and checkpoint passes. Digital passes generated by kaarobaarmeet.ai grant authorized zoned access and auto-deactivate upon departure.
- Zoned access control per visitor category and department clearance
- Automated access verification upon valid QR pass scan
- One-click emergency evacuation rollcall and live muster lists
Deploy Your Workflow in 3 Simple Steps
Define Check-In Rules
Set up visitor questionnaires, custom NDA documents, and notification channels in minutes.
Deploy Kiosks & Digital Passes
Mount front-desk tablets with instant QR scanning, live facial photo capture, and on-screen digital passes.
Go Live & Automate
Process arrivals with zero friction while real-time audit logs accumulate automatically.
Ready to streamline your facility workflow?
Join forward-thinking enterprises managing smooth, secure check-ins with kaarobaarmeet.ai.
