Unified reporting layer across visitor, event, finance, and compliance data
This section governs how raw platform events are aggregated into dashboards, scheduled exports, and audit-ready logs across all connected modules.
Components of the Analytics & Reports system
Visitor Insights
Peak visit volume, arrival-purpose breakdown, and host-level traffic analysis.
Finance Reports
Event P&L tracking, GST invoice ledger, and payment reconciliation exports.
Activity Auditing
Full system log of user actions, permission changes, and data-access events.
Scheduled Export Engine
Configure recurring CSV/PDF exports delivered to email or a connected data destination.
Multi-site Aggregation
Consolidates data across all locations into a single cross-site reporting view.
Custom Report Builder
Select dimensions, filters, and date ranges to build and save ad-hoc reports.
Three reporting domains with distinct data sources
Visitor Insights
Operational- Total check-ins per day, week, or custom range
- Peak hour heatmap by location
- Visitor purpose breakdown (meeting, delivery, contractor, VIP)
- Host-level traffic — top hosts by visitor volume
- Average dwell time and overstay rate
Finance Reports
Financial- Event P&L: revenue vs. cost per event
- GST invoice register with status (paid / pending / overdue)
- Payment method and gateway breakdown
- Monthly budget vs. actuals comparison
- Sponsor and exhibitor invoice ledger
Activity Auditing
Compliance- All user logins, logouts, and session durations
- Permission assignment and revocation history
- Data export requests with requester identity
- Failed authentication attempts and lockout events
- Visitor record view and modification log
Detail view of analytics interfaces
Visitor Insights Dashboard
Renders time-series charts, purpose-of-visit pie charts, and host-traffic tables from live visitor data. Filters by date range, location, visitor type, or host department.
Dashboard configuration
Finance Report View
Displays event P&L summaries, invoice status tables, and payment trend lines. Drill-down from summary to individual transaction records is available per invoice row.
Finance report reference
Activity Audit Log
Full-text searchable log of every system event. Each row shows timestamp, actor, action, target resource, and IP address. Exportable on demand for compliance submissions.
Audit log referenceScheduled Export Engine
Admins define a report type, output format (CSV/PDF), recurrence (daily/weekly/monthly), and delivery destination (email or SFTP). Exports run at the configured time and log delivery status.
Export engine setupMulti-site Aggregation
When an organisation has multiple sites, this view merges all location data into a single cross-site dashboard. Each chart can be toggled to show per-site breakdown or aggregated totals.
Multi-site configurationCustom Report Builder
Ad-hoc report tool: select a data source, drag in dimensions and metrics, apply date and category filters, and preview results. Saved reports appear in the Reports library for repeat access.
Report builder docsWho can access which reports
| Role / Portal | View visitor insights | View finance reports | View audit log | Export reports | Schedule exports | Build custom reports | Access cross-site data | Delete report data |
|---|---|---|---|---|---|---|---|---|
| Receptionist | ||||||||
| Operations Manager | ||||||||
| Finance Manager | ||||||||
| HR Administrator | ||||||||
| IT Administrator | ||||||||
| Super Admin |
Setting up Analytics & Reports
- 1
Assign report access permissions
In the IT Admin Console, assign the relevant report permission to each role. Report access is not granted by default — each role must be explicitly enabled for each report domain.
- 2
Configure data retention policy
Set how long visitor and event data is retained before anonymisation. The analytics engine respects the retention window — data outside the window is excluded from all reports automatically.
- 3
Set up multi-site aggregation (optional)
If your organisation operates multiple locations, enable cross-site reporting under the Reporting settings. Each additional site is toggled individually and requires site-admin confirmation.
- 4
Schedule recurring exports
Navigate to the Exports section and click 'New Schedule'. Select the report type, format, recurrence, and delivery method. A confirmation email is sent to the specified recipient after each successful export.
- 5
Build and save custom reports
Open the Custom Report Builder, select a data source, drag in required dimensions and metrics, apply filters, and click 'Save to Library'. Saved reports are accessible to all users with Custom Reports permission.
Data export and BI connectivity
Google Looker Studio
Live connector feeds visitor and event data into Looker dashboards via REST API.
Microsoft Power BI
Scheduled JSON data push to Power BI datasets for enterprise BI pipelines.
Tableau
CSV and live data source connectors for Tableau Server and Tableau Cloud.
AWS S3
Scheduled export delivery to an S3 bucket path with configurable file naming.
SFTP
Push report exports to any SFTP server on a configurable schedule.
Snowflake
Native data connector for direct query access from Snowflake warehouses.
Zapier
Trigger downstream actions on report delivery events via Zapier webhooks.
REST API
Query any report endpoint programmatically via authenticated REST API (v2).
Reporting system constraints and capabilities
Data & Retention
- Default data retention window
- 24 months
- Minimum retention period
- 3 months
- Maximum retention period
- 84 months (Enterprise)
- Anonymisation method
- Hash-based pseudonymisation
- Real-time data lag
- < 30 seconds
Exports
- Export formats
- CSV, JSON, PDF
- Max rows per export
- 500,000 rows (CSV / JSON)
- Scheduled export frequency
- Daily, Weekly, Monthly
- Delivery methods
- Email, SFTP, S3, Webhook
- Export log retention
- 90 days
Custom Reports
- Saved report limit
- Unlimited
- Maximum filter conditions
- 20 per report
- Date range maximum
- Up to full retention window
- Cross-site reports
- Enterprise plan only
- API rate limit (reports)
- 120 requests / minute
Frequently Asked
Questions
Couldn't find what you were looking for?
KaarobaarMeet.ai is a full-stack digital ecosystem OS designed for modern Indian business infrastructure. It powers every touchpoint of visitor check-in, multi-room event scheduling, and enterprise facility operations — replacing physical logbooks with self-service kiosks, encrypted QR passes, instant WhatsApp host alerts, and real-time operations dashboards.
The platform includes 24 modular micro-apps covering Visitor Management, Event Automation, Smart Parking, Smart Badges & Wristbands, Member Directories, Startup Trackers, and Live Command Centers — all accessible under a unified tenant and single sign-on.
Yes. KaarobaarMeet.ai provides an enterprise multi-tenant hierarchy with 13 role-based portals. Corporate headquarters get unified analytics across all cities and branches, while individual security gates, reception desks, and event coordinators operate dedicated local interfaces.
Any standard iPad, Android tablet, touchscreen kiosk terminal, or desktop computer. For physical passes, the system integrates seamlessly with standard thermal printers (Zebra, Brother, TSC) via USB, Bluetooth, or local network.
Pre-registered visitors receive an encrypted QR entry pass directly on WhatsApp prior to arrival. When they arrive and scan in at the reception kiosk or gate, the system alerts the host on WhatsApp instantly with the visitor's photo, designation, and company name.
Other platform sections
Access the full reporting reference
Download the analytics implementation guide or schedule time with a solutions architect to scope your reporting and compliance requirements.
