Every booth allocated. Every sponsor ROI maximized.
Empower exhibitors to self-onboard, choose booth placements, upload brand collateral, and scan attendee leads with zero hardware rentals.
How Exhibitors & Sponsors Works
Self-Service Onboarding
Exhibitors receive a personalized invite link and complete their profile, company details, and asset uploads — no coordinator emails needed.
2D Floor Plan & Allocation
Visual expo floor plan with conflict-free booth allocation. Exhibitors see their confirmed placement on their portal.
Sponsor Tier Deliverables
Define Title, Platinum, Gold, and Silver tiers with associated perks, logo placements, and pass quotas automatically enforced.
Mobile Lead Retrieval
Stall staff scan attendee QR badges directly on their smartphones to capture contact details, notes, and lead ratings.
Brand Asset Vault
Exhibitors upload logos, banners, and digital brochures directly — the coordinator downloads everything in one bulk ZIP.
Real-Time Coordinator Dashboard
Coordinators track every exhibitor's completion status at a glance — pending, in-progress, or fully confirmed.
Replace 200+ coordinator emails with a single live portal
Managing exhibitor onboarding over messy email threads is the most time-consuming part of event planning. kaarobaarmeet.ai equips every exhibitor with a personalized self-service link. They complete their company profile, upload logos and brochures, confirm booth requirements, and sign their exhibitor agreement — all in real time. The coordinator dashboard shows completion percentage across every stall without sending a single manual follow-up.
- Exhibitors complete profiles, upload logos, and confirm power/furniture needs — zero coordinator emails
- Digital exhibitor contracts with GST-compliant agreements and e-signatures stored permanently
- Coordinator dashboard tracks completion across every stall with 1-click automated reminders
Prove tangible sponsorship value with real-time lead capture & reporting
Sponsors judge the success of your event by the quality of connections they take home. Instead of renting expensive hardware badge scanners, stall staff turn their own smartphones into high-speed scanners. Every scanned badge records verified contact info, notes, and DPDP-compliant consent, allowing exhibitors and sponsors to export qualified leads the moment the expo closes.
- Zero hardware rental costs — stall teams scan attendee badges using their native mobile web app
- Instant lead categorization (Hot / Warm / Cold) with custom voice and text follow-up notes
- 1-click CSV export immediately after the expo closes — no manual business card entry
Exhibitors & Sponsors in Minutes
Create your event and define sponsor tiers
Set up Title, Platinum, Gold, and Silver tiers with associated perks, booth areas, and collateral limits automatically enforced.
Invite exhibitors and assign booth placements
Send exhibitors their portal invite link and allocate booths on the visual floor map. Exhibitors complete onboarding at their own pace.
Go live and export leads after the event
Exhibitors scan attendee badges on expo day. The full verified lead list with contact details and notes is ready to export instantly.
Onboard exhibitors without the email chaos.
Self-service exhibitor portal, visual booth map, and badge-scan lead capture — all in kaarobaarmeet.ai. No credit card required.
