Shift handovers done in seconds. Nothing falls through the gaps.
Digital shift handovers, maintenance checklists, and cleaning schedules — completed on any device, timestamped, and visible to the entire operations team.
How Facility Logs Works
Shift Handover Log
Outgoing shift logs notes, open tasks, and incidents. Incoming shift sees a clear summary the moment they log in.
Maintenance Checklists
Zone-based maintenance task lists assigned per shift or frequency — staff tick off tasks with photo evidence on their device.
Cleaning Schedules
Digital cleaning task lists per zone and floor — supervisors see live completion status per cleaner and per area.
Outstanding Task Carry-Forward
Incomplete tasks from the previous shift automatically carry forward to the next shift handover with a clear flag.
Supervisor Oversight
Supervisors see a live completion board across all zones and receive alerts when tasks fall behind schedule.
Facility Compliance Reports
Exportable shift and maintenance completion reports — timestamped proof of service for SLA reviews and audits.
Incoming shifts know exactly what was done — and what wasn't
Verbal shift handovers lose detail. Paper handover books get left behind. kaarobaarmeet.ai gives the outgoing shift a structured digital form to record completed tasks, open issues, visitor incidents, and equipment status. Incoming staff see the full handover summary the moment they log in — with outstanding tasks flagged in red. Nothing is communicated informally and nothing drops between shifts.
- Outgoing shift completes structured handover form — mandatory fields per facility type
- Open and outstanding tasks carry forward automatically to the incoming shift
- Handover records stored permanently — searchable by date, shift, or staff member
Proof that every zone was maintained — with a timestamp
Supervisors currently walk the building to verify maintenance and cleaning. With kaarobaarmeet.ai, staff complete zone-based checklists on their phone as they work. Each task can include a photo for proof of completion. Supervisors see a live completion board by zone and floor — no walkthrough needed. Timestamped records are exportable for SLA compliance reviews and client audit requirements.
- Configurable task lists per zone, shift, frequency, and maintenance standard
- Photo completion proof attached per task — supervisor can verify without site visit
- SLA-ready completion reports exportable by zone, date range, or staff member
Facility Logs in Minutes
Build your checklists and handover template
Create zone-based maintenance and cleaning checklists and set up your shift handover template. Most facilities are configured in under 30 minutes.
Run your first digital shift handover
Outgoing staff complete the handover form before leaving. Incoming staff log in and see all outstanding tasks, notes, and incidents clearly laid out.
Monitor live completion and export compliance reports
Supervisors track real-time task completion per zone. Facility compliance reports are generated automatically for SLA review and client audits.
Digitise your operations — one shift at a time.
Digital shift handovers, maintenance checklists, and cleaning logs — all timestamped and audit-ready. No credit card required.
