Know exactly who has which key — always.
Track every facility key, access fob, and card by staff member — with full issue history, return deadlines, and automatic overdue escalation.
How Key Management Works
Digital Key Register
Catalog every physical key, fob, and access card with a unique ID, location, and authorized holder list.
Staff Issue & Return Logging
Log every key issuance with the staff member, purpose, date, and expected return — signed off in seconds.
Overdue Return Alerts
Automatic reminders fire when a key is not returned by the due date — escalating to the manager if ignored.
Access Fob Tracking
Track RFID fobs and access cards alongside physical keys in the same digital register for unified visibility.
Security Audit Trail
Every key movement — issue, return, transfer, or loss report — logged with timestamps and user attribution.
Key Inventory Dashboard
See all keys at a glance — who holds each one, which are overdue, and when the last audit was performed.
Replace the paper key log with a digital register that actually works
Paper key logs go missing. Signatures are illegible. When a key disappears there is no reliable record of who last had it. kaarobaarmeet.ai replaces the paper log with a digital register where every key and fob is cataloged by ID and location. Issuing a key takes under 30 seconds — the staff member's name, the purpose, and the return deadline are captured and stored permanently.
- Each key has a unique ID, location, and a real-time holder status — issued or available
- Issue and return logged with staff attribution, purpose, and expected return date
- QR label printing optional for physical keys to enable scan-based checkout
Keys that are overdue don't go unnoticed
Facilities lose keys because no one follows up when they are not returned on time. kaarobaarmeet.ai tracks every open issuance against its return deadline and fires an automatic reminder to the staff member when it is overdue. If they don't respond within a configurable window, the alert escalates to their line manager — creating accountability without any manual chasing.
- Configurable overdue threshold per key type — same-day, 24-hour, or weekly
- Automatic reminder to the key holder the moment the deadline passes
- Manager escalation if the key remains unreturned after the grace period
Key Management in Minutes
Catalogue your keys and fobs
Add each physical key and access fob to the register with a name, location, and authorized issuer list. Most facilities are set up in under 20 minutes.
Issue keys digitally from day one
Search for the recipient, select the key, enter a return deadline, and confirm. The log entry is created instantly and the overdue tracker starts.
Monitor the register and review overdue items
The key dashboard shows every issued key, the holder, and days until or since the return deadline. Overdue alerts handle chasing automatically.
Always know where every key is.
Replace paper key logs with a digital register that tracks issuances, alerts on overdue returns, and audits every movement. No credit card required.
