Every speaker confirmed. Every slide collected.
Equip keynote speakers and panelists with a dedicated self-service portal for slide decks, bio assets, and green room schedules — while hosts moderate stage Q&A in real time.
How Speaker Portals Works
Self-Service Bio & Profile Vault
Speakers complete their official bio, high-res headshot, designation, and social links — automatically populating the public event landing page.
Version-Controlled Slide Vault
Speakers upload PowerPoint, Keynote, or PDF slides with timestamps (v1, v2, Final). AV technicians always pull the confirmed latest version.
Session Timing & Agenda Sync
Real-time agenda view with room numbers, track schedules, and co-panelist details. Flags multi-track scheduling overlaps instantly.
WhatsApp Stage Call Reminders
Automated WhatsApp notifications dispatch 30 minutes before session start with the speaker's green room location, host name, and mic-check status.
Host Backstage Q&A Triage
Stage hosts screen incoming audience questions, answer logistics on behalf of the speaker, and pin top-voted queries to the speaker monitor.
Travel, Hotel & Honorarium Vault
Collect flight bookings, hotel room requirements, dietary needs, and GST invoices for honorarium clearance in one encrypted vault.
Every speaker ready before the event — without chasing
Chasing 40+ speakers over messy email threads for headshots, slide revisions, and travel vouchers wastes hundreds of coordinator hours. kaarobaarmeet.ai replaces email chaos with a single personalized invite link. Speakers review their session time, submit required assets, and confirm mic requirements at their own pace. Automated reminders follow up before deadlines pass, while your coordinator dashboard displays real-time readiness percentages across every track.
- One-click personalized magic links — no complex passwords or login hurdles for VIP speakers
- Automated WhatsApp & email deadline reminders for missing presentations and bios
- Live coordinator dashboard tracking submission status across all keynotes and panel tracks
Latest slide deck available to AV instantly — always
No more morning-of panics with unreadable USB thumb drives or outdated slide versions. AV technicians get a synchronized deck console to download the final presentation 15 minutes before showtime. During the session, hosts triage live audience questions on a connected moderation screen — answering logistical inquiries on behalf of the speaker and displaying only high-value, upvoted questions on stage.
- Cloud-synced presentation vault with instant download for the AV and audio-visual booth
- Real-time host moderation console to screen, prioritize, and answer audience questions
- Green room live feed showing current session runtime, countdown timer, and stage cues
Speaker Portals in Minutes
Create your agenda and send magic invite links
Build tracks and sessions in the event builder, assign speakers, and dispatch personalized portal links in bulk via email or WhatsApp.
Speakers upload decks and confirm logistics
Speakers fill in their profile, upload slides, and specify travel details. Automatic system reminders handle pending deliverables before cutoff.
AV desk downloads decks & hosts run stage Q&A
AV pulls final slides directly from the cloud console on event day while hosts moderate audience engagement in real time.
Run your next conference without the speaker email chaos.
Self-service speaker portals, version-controlled slide uploads, and real-time host moderation — all in kaarobaarmeet.ai. No credit card required.
