Every visitor, logged before they arrive.
Pre-registration, live visitor logs, and complete check-in history — all in one searchable, audit-ready register.
How Visitor Register Works
Host-Sent Pre-Registration
Hosts send a personalised invite link from their dashboard. Visitors fill in details ahead of time and arrive QR-ready.
Walk-In Registration
Receptionists capture name, company, purpose, and photo for any unannounced visitor in under 30 seconds.
Live Visitor Log
A real-time board shows every checked-in visitor, their host, arrival time, and current status.
Host Notifications
Hosts receive an instant SMS, email, or Slack notification the moment their visitor checks in.
Visitor Blacklist
Flag restricted visitors by name or ID. Security is alerted immediately if they attempt check-in.
Check-In History
Search any past visit by name, host, date, or purpose. Export a filtered CSV or PDF in one click.
Visitors arrive prepared — you're prepared for them
When a host sends an invite link, the visitor fills in their name, company, and visit purpose from any device before they arrive. On the day, they scan their QR code and the register auto-completes. No waiting, no manual entry, no paper form to lose.
- Invite link sent by host from their dashboard in seconds
- Visitor completes details on any device — phone, laptop, or tablet
- QR code auto-generated and emailed to visitor for same-day check-in
An always-ready audit trail — searchable in seconds
Every visit creates a permanent record: visitor name, photo, host, purpose, badge ID, and checkout timestamp. When a regulator or security team needs last quarter's visitor list, you export it in seconds without manual reconciliation or missing entries.
- Full-text search across all past visits by any field
- One-click CSV or PDF export filtered by date range or visitor type
- Automatic GDPR data-retention policies configurable per organisation
Visitor Register in Minutes
Configure your visitor fields
Choose which fields to collect — name, company, ID, visit purpose — and set mandatory vs optional. Done in under five minutes.
Send your first pre-registration invite
A host clicks 'Invite Visitor', fills in the expected arrival time, and the system emails a personalised QR invite link to the guest.
Monitor the live log and export history
Reception watches the live board, responds to notifications, and exports the visit history for compliance or reporting whenever needed.
Replace your paper logbook today.
Pre-registration, live visitor log, and audit-ready history — all in kaarobaarmeet.ai. No credit card required.
