Financial reporting with event P&L, GST invoices, and payment reconciliation
This section governs how financial data is tracked across events, including P&L by event, invoice status tracking, payment gateway reconciliation, and budget vs. actuals comparison.
Components of the Finance Reports system
Event P&L Tracking
Revenue vs. cost analysis per event with sponsor, exhibitor, and ticket breakdown.
GST Invoice Ledger
Complete invoice register with status tracking: paid, pending, overdue, and cancelled.
Payment Reconciliation
Gateway payment matching with transaction status, refunds, and dispute tracking.
Budget vs. Actuals
Monthly budget comparison with variance analysis and forecasting.
Sponsor & Exhibitor Billing
Automated invoice generation for sponsorships and booth packages with payment tracking.
Export & Compliance
Tax-compliant exports in CSV, JSON, and PDF formats with audit trail.
What Finance Reports controls
Event Financials
P&L- Revenue by category (tickets, sponsorships, exhibitors)
- Cost tracking (venue, catering, AV, staffing)
- Net profit margin per event
- Year-over-year event comparison
- Break-even analysis
Invoice Management
Billing- GST invoice generation
- Invoice status tracking (sent, viewed, paid, overdue)
- Automated payment reminders
- Partial payment handling
- Credit note generation
Payment & Budget
Treasury- Payment gateway reconciliation
- Refund processing and tracking
- Dispute management
- Monthly budget vs. actuals
- Cash flow forecasting
Detail view of Finance Reports interfaces
Event P&L Dashboard
Shows revenue and cost breakdown per event. Revenue segments include ticket sales, sponsorships, and exhibitor packages. Costs include venue, catering, AV, and staffing. Net profit margin is calculated automatically.
P&L configurationGST Invoice Ledger
Complete register of all GST invoices with status indicators. Filter by date range, invoice type, or status. Export for tax filing with full audit trail of all invoice actions.
Invoice setup
Payment Reconciliation
Matches payment gateway transactions to invoices. Shows transaction status, refund status, and disputes. Manual reconciliation available for edge cases.
Payment gateway setupBudget vs. Actuals
Monthly budget comparison showing planned vs. actual spend by category. Variance is calculated automatically with percentage deviation. Forecasting based on historical trends.
Budget configurationSponsor Billing
Automated invoice generation for sponsorships based on contract terms. Tiered pricing, multi-event packages, and renewal management are supported.
Sponsor billing docsExhibitor Billing
Booth package invoicing with add-on services (electricity, furniture, Wi-Fi). Payment tracking and renewal reminders are automated.
Exhibitor billing docsFinance Reports permission scope
| Role / Portal | View finance reports | View P&L data | View invoices | Generate invoices | Process refunds | View budget data | Export financial data | Configure tax settings |
|---|---|---|---|---|---|---|---|---|
| Finance Manager | ||||||||
| Operations Manager | ||||||||
| Events Manager | ||||||||
| IT Administrator | ||||||||
| Super Admin |
Setting up Finance Reports
- 1
Assign finance permissions
In the IT Admin Console, assign finance-related permissions to roles that should access financial reports. Separate permissions exist for viewing, invoicing, and refunds.
- 2
Configure tax settings
Set up GST rate, tax ID, and invoice numbering scheme in the Finance settings. Configure multi-location tax rules if your organisation operates across tax jurisdictions.
- 3
Connect payment gateway
Integrate your payment gateway (Stripe, Razorpay, or custom) for automated reconciliation. Configure webhook endpoints for real-time payment status updates.
- 4
Set up budget categories
Define budget categories for cost tracking (venue, catering, AV, staffing, marketing). Set monthly budget limits per category for variance tracking.
- 5
Configure invoice templates
Customize invoice templates with your logo, payment terms, and legal text. Set up automated payment reminder schedules (7 days, 14 days, 30 days overdue).
- 6
Set up scheduled exports
Configure recurring financial report exports for accounting teams. Select report type, format, recurrence, and delivery method (email or SFTP).
Payment and accounting connections
Stripe
Payment processing with automated reconciliation and webhook integration.
Razorpay
Indian payment gateway with UPI, cards, and net banking support.
PayPal
Global payment processing with multi-currency support.
QuickBooks
Sync invoices and payments to QuickBooks for accounting automation.
Xero
Accounting software integration for automated bookkeeping.
Tally
Indian accounting software integration for GST compliance.
Zoho Books
Cloud accounting integration with invoice sync and payment tracking.
REST API
Programmatic financial data access and invoice generation via API v2.
Finance Reports system constraints
Invoicing
- Invoice formats
- PDF, JSON, CSV
- GST compliance
- India GST-compliant invoicing
- Multi-currency
- Supported (Enterprise)
- Invoice numbering
- Customizable sequences
- Tax calculation
- Automatic based on settings
Payments
- Supported gateways
- Stripe, Razorpay, PayPal, Custom
- Refund processing
- Full and partial refunds
- Dispute handling
- Integrated with gateway
- Payment latency
- Real-time webhook updates
- Reconciliation window
- 90 days
Reporting
- P&L retention
- Follows org data retention policy
- Budget periods
- Monthly, quarterly, annual
- Export formats
- CSV, JSON, PDF, Excel
- Scheduled exports
- Daily, Weekly, Monthly
- Audit trail
- Full transaction history
Frequently Asked
Questions
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Review the Finance Reports configuration guide
Download the finance implementation guide or connect with a solutions architect to scope your financial reporting requirements.
